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Board of Education Policies

 

Board of Education

Policy Guide

 

SECTION 1          SCHOOL DISTRICT ORGANIZATION

1.00 Board Goals

1.10 School District Legal Status

1.20 District Organization, Operations, and Cooperative Agreements

1.30 School District Philosophy

SECTION 2          BOARD OF EDUCATION

Governance

2.10 School District Governance

2.20 Powers and Duties of the School Board

2:20E Exhibit Waiver and Modification Request Resource Guide

Board Member

2.30 School District Elections

2.40 Board Member Qualifications

2.50 Board Member Term of Office

2.60 Board Member Removal From Office

2.70 Vacancies on School Board - Filling Vacancies

2.70E Exhibit - Checklist for Filling Board Vacancies by Appointment

2.80 Board Member Oath and Conduct

2.80E Exhibit - Board Member Code of Conduct

2.90 Board Self-‘Evaluation

2.100 Board Member Conflict of Interest

2.105 Ethics and Gift Ban

2.110 Qualifications, Term, and Duties of Board Officers

2.120 Board Member Development

2.125 Board Member Compensation; Expenses

2.125E1 Exhibit - Board Member Expense Reimbursement Form

2.125E2 Exhibit - Board Member Estimated Expense Approval Form

2.130 Board-Superintendent Relationship

2.140 Communications To and From the Board

2.150 Committees

2.160 School Attorney

2.170 Procurement of Architectural, Engineering, and Land Surveying Services

2.170R Qualification Based Selection

Board Meetings

2.190 Mailing Lists For Receiving Board Material

2.200 Types of School Board Meetings

2.200AP Administrative Procedure -Types of School Board Meetings

2.210 Organizational School Board Meeting

2.220 School Board Meeting Procedure

2.220 E1 Exhibit Board Treatment of Closed Meeting Verbatim Recordings and Minutes

2.220 E2 Exhibit Motion to Adjourn to Closed Meeting

2:220 E3, Exhibit - Closed Meeting Minutes

2.220 E7 Exhibit Access to Closed Meeting Minutes and Verbatim Recordings

2.220 E8 Exhibit School Board Records Maintenance Requirements and FAQs

2.230 Public Participation at School Board Meetings and Petitions to the Board

Board Policy

2.240 Board Policy Development

2.240E1-3 Exhibit-PRESS Issue Updates

Board Records

2.250 Access to District's Public Records

2.250AP1 Administrative Procedure - Access to and Copying of District's Public Records

2.250E1 Exhibit - Written Request for District Records

2.250E2 Exhibit - Immediately Available District Records and Web-Posted Reports and Records

2.250E3 Exhibit - Recurrent Requestor Information

2.260 Uniform Grievance Procedure

 

SECTION 3          SCHOOL ADMINISTRATION

Model Ethics Ordinance

3.10 Goals and Objectives

3.20 Organizational Chart

3.30 Line and Staff Relations

3.40 Superintendent

3.50 Administrative Personnel Other Than the Superintendent

3.60 Administrative Responsibility of the Building Principal

3.70 & 3.70 AP Succession of Authority

 

SECTION 4          OPERATIONAL SERVICES

4.10 Fiscal and Business Management

4.15 Identity Protection

4.15AP Administrative Procedure -“ Protecting the Privacy of Social Security Numbers

4.15E1 Exhibit - Letter to Employees Regarding protecting the privacy of ssn

4.15E2 Exhibit - Statement of purpose for collecting ssn

4.15E3 Exhibit - Statement for Employee Manual or District Website Describing the District's Purpose for Collecting SSN

4.20 Fund Balances

4.30 Revenue and Investments

4.40 Incurring Debt

4.45 Insufficient Fund Checks and Debt Recovery

4.45AP Administrative Procedure - Insufficient Fund Checks

4.50 Payment Procedures

4.55 Use of Credit and Procurement Cards

4.55AP Administrative Procedure - Controls for the Use of District Credit and Procurement Cards

4.55E Exhibit - Cardholder's Requirements for Using District Credit Cards

4.60 Purchases and Contracts

4.60AP1 Administrative Procedure - Purchases

4.60 AP3 Administrative Procedure Criminal History Records Check of Contractor Employees

4.61 Equal Employment Opportunity

4.70 Resource Conservation

4.70AP Administrative Procedure -“ Resource Conservation

4.80 Accounting and Audits

4.90 Student Activity Fund Management

4.90AP Administrative Procedure -“ Student Activity Fund Management

4.100 Insurance Management

4.100AP Administrative Procedure - Staff Insurance Program-Group Health Continuation Coverage

4.102 Insurance

4.110 Transportation

4.110AP2 Administrative Procedure - Bus Driver Communication Devices; Pre-Trip and Post-Trip Inspection; Bus Driving Comments

4.120 Food Services

4.120AP Administrative Procedures - Food Services

4.130 Free and Reduced Price Food Services

4.140 Waiver of Student Fees

4.140AP Administrative Procedure - Fines, Fees, and Charges - Waiver of Student Fees

4.140E1 Exhibit - Application For Fee Waiver

4.140E2 Exhibit - Response to Fee Waiver Application

4.140E3 Exhibit - Appeal of Denial of Fee Waiver

4.140E4 Exhibit - Response to Appeal Fee Waiver Denial

4.150 Facility Management and Building Programs

4.160 Environmental Quality of Buildings and Grounds

4.160AP Administrative Procedure - Hazardous and Infectious Materials

4.170 Safety

4.170AP1 Administrative Procedure - Comprehensive Safety and Crisis Program

4:170 AP1 E1 Exhibit - Accident or Injury Form

4:170 AP1 E2 Exhibit - Memo to Staff Members Regarding Contacts by Media About a Crisis

4.170AP2 Administrative Procedure - Criminal Offender Notification Laws

4.170AP3 Administrative Procedure - Criminal Offender Notification Laws

4:170 AP4 Administrative Procedure - National Terrorism Adivsory System

4.170 AP5 Administrative Procedure Unsafe School Choice Option

4.170E1 Exhibit annual school safety review

4.170E7 Exhibit Annual School Safety Review

4.175 Convicted Child Sex Offender; Screening; Notifications

 

SECTION 5          PERSONNEL

             General Personnel

5.10 Equal Employment Opportunity and Minority Recruitment

5.20 Workplace Harassment Prohibited

5.20AP Administrative Procedure - Rules and Regulations Implementing Board Policy on Sexual Harassment

5.20E1 Sexual Harassment Complaint Form

5.20E2 Response Form to Complaint Alleging Harassment

5.30 Hiring Process and Criteria

5.30AP Administrative Procedure - Job Interviews

5.30AP2 Administrative Procedure - Investigations

5.35 Compliance with the Fair Labor Standards Act

5.40 Communicable and Chronic Infectious Disease

                  Exposure Control Plan

5.40AP Administrative Procedure - Communicable and Chronic Infectious Disease

5.50 Drug- and Alcohol-Free Workplace; Tobacco Prohibition

5.60 Expenses

5.60E1 Exhibit - Employee Expense Reimbursement Form

5.70 Religious Holidays

5.80 Court Duty

5.90 Abused and Neglected Child Reporting

5.100 Staff Development Program

5.110 Recognition for Service and Attendance

5.120 Ethics and Conduct

5.125 Personal Technology and Social Media; Usage and Conduct

5.130 Limitations on Accepting Gifts

5.140 Solicitations By or From Staff

5.150 Personnel Records

5.150AP Administrative Procedure-Personnel Records

5.160 Release of Credit Information

5.170 Copyright

5.170AP1 Administrative Procedure - Copyright Compliance

5.175 Access to District Technology System

5.175AP Administrative Procedure - District Technology System Acceptable Use Guidelines

5.175E1 Exhibit -“ Authorization for District Technology System, including Electronic Network Access

5.180 Temporary Illness or Temporary Incapacity

5.185 Family and Medical Leave Act

5.185AP Administrative Procedures - Family and Medical Leave

               Professional Personnel

5.190 Teacher Qualifications

5.190E1 Exhibit - Notice to Parents of Their Right to Request Their Child's Classroom Teachers's Qualifications.

5.190E2 Exhibit - Notice to Parents When Their child is Assigned To or Has Been Taught for at Least Four Straight Weeks By a Teacher Who Does not Meet Applicable State Certification/Licensure Requirements

5.190E3 Exhibit - Letter to Teacher Who Does not Meet Applicable State Certification/Licensure Requirements for the Grade Level and Subject Area of Assignment

5.200 Terms and Conditions of Employment and Dismissal

5.210 Resignations and Retirement

5.220 Substitute Teachers

5.230 Maintaining Student Discipline

5.240 Suspension

5.240AP Administrative Procedure - Suspensions Without Pay

5.250 Leave of Absence

5.250AP Administrative Procedure - School Visitation Leave

5.260 Student Teachers

Educational Support Personnel

5.270 Employment At-will, Compensation, and Assignment

5.270E Exhibit - Notice of Employment

5.280 Duties and Qualifications

5.285 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers

5.285AP Administrative Procedure - Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers

5.290 Employment Termination and Suspensions

5.300 Schedules and Employment Year

5.320 Evaluation

5.330 Sick Days, Vacation, Holidays, and Leaves

 

SECTION 6                INSTRUCTION

Philosophy and Goals

6.10 Educational Philosophy and Objectives

6.15 School Accountability

Educational Calendar and Organization

6.20 School Year Calendar and Day

6.30 Organization of Instruction

Curriculum

6.40 Curriculum Development

6.50 School Wellness

6.60 Curriculum Content

6.60AP Comprehensive Health Education Program

6.65 Student Social and Emotional Development

6.70 Teaching About Religions

6.80 Teaching About Controversial Issues

6.90 Kindergarten

6.100 Experiments Upon or Dissection of Animals

Special Programs

6.110 Programs for Students at Risk of Academic Failure and/or Dropping out of School

6.120 Education of Children with Disabilities

6.120AP Administrative Procedure - Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities

6.120AP2 Administrative Procedure - Access to Classrooms and Personnel

6.120ap2e1 Exhibit Request to Access Classroom or Personnel for Special Education Evaluation and or Observation Purposes

6:120 AP3 Administrative Procedure- Service Animals

6:120 AP3 E1 Exhibit - Guidelines for Service Animals in School Facilities

6.120ap4 Care of Students with Diabetes

6.130 Program Goals for the Gifted

6.140 Education of Homeless Children

6.140AP Administrative Procedure - Education of Homeless Children

6.145 Migrant Students

6.150 Home and Hospital Instruction

6.160 English Learners

6.170 Title 1 Programs

6.170AP1 Administrative Procedure - Checklist for Development, Implementation, and Maintenance of Parent and Family Engagement Compacts for Title I Programs

6.170AP2 Administrative Procedure - Notice to Parents Required by Elementary and Secondary Education Act, McKinney-Vento Homeless Assistance Act, and Protection of Pupil Rights Act

6.180 Extended Instructional Programs

6.190 Extracurricular and Co-Curricular Activities

6.190AP Administrative Procedure - Eligibility for Participation in Extracurricular Activities

Instructional Resources

6.200 Instructional Arrangements

6.210 Instructional Materials

6.220 Instructional Materials Selection and Adoption

6.230 Library Media Program

6.235 Access to District Technology System

6.235AP Administrative Procedure - District Technology System, “ Acceptable Use Guidelines

6.235E1 Exhibit - Letter to Parent(s)/Guardian(s) Regarding Student Use of the District'™s Technology System, including Electronic Networks

6.235 AP1 E1 Exhibit -Student Authorization for Access to the District's Electronic Networks

6.240 Field Trips

6.250 Community Resource Persons and Volunteers

6.250AP Administrative Procedure -“ Securing and Screening Volunteers

6.250AP2 Administrative Procedure - Volunteer Coaches

6.250E Exhibit -Resource Person and Volunteer Information Form and Waiver of Liability

6.255 Assemblies and Ceremonies

6.260 Complaints About Curriculum, Instructional Materials, and Programs

6.270 Guidance and Counseling

Achievement

6.280 Grading and Promotion

6.280AP - Administrative Procedure - Evaluating and Reporting Student Achievement

6.290 Homework

6.300 Graduation Requirements

6.310 High School Credit for non-district experiences; course substitutions; re-entering students

6.310E Exhibit - Class Substitution Request

6.315 High School Credit for students in grade 7 or 8

6.320 High School Credit For Proficiency

6.330 Achievement and Awards

6.340 Student Testing and Assessment Program

 

SECTION 7                STUDENTS

Equity

7.00 Goals

7.10 Equal Educational Opportunities

7.15 Student and Family Privacy Rights

7.20 Harassment of Students Prohibited

7.20AP Administrative Procedure -“ Sexual Harassment

Assignment and Admission

7.30 Student Assignment and Intra-District Transfer

7.40 Nonpublic School Students, Including Parochial and home-Schooled Students

7.50 School Admissions and Student Transfers To and From Non-District Schools

7.50AP Administrative Procedure - School Admissions and Student Transfers To and From Non-District Schools

7.50E Exhibit -“ Student Transfer Form

7.60 Residence

7.60AP1 Administrative Procedure - Challenging a Student's Residence Status

7.60AP2 Administrative Procedure - Establishing student residency

7.60E1 Exhibit - Letter of Resident from Landlord in Lieu of Lease

7.60E2 Exhibit - Letters of Resident to Be Used When the Person Seeking to Enroll a Student is Living with a District Resident

7.60E3 Exhibit - Evidence of Non-Parent's Custody, Control and Responsibility of a Student

Attendance

7.70 Attendance and Truancy

7.80 Release Time For Religious Instruction/Observance

7.90 Release During School Hours

7.100 Health, Eye and Dental Examinations; and Exclusion of Students

7.110 Student Transfers

7.120 Special Education Evaluation

Rights and Responsibilities

7.130 Student Rights and Responsibilities

7.140 Search and Seizure

7.150 Agency and Police Interrogation

7.160 Student Appearance

7.170 Vandalism

7.180 Preventing of and Response to Bullying, Intimidation, and Harassment

7.185 Teen Dating Violence Prohibited

7.190 Student Behavior

7.190AP1 Administrative Procedure -“ Student Handbook - Hazing Prohibited

7.190 AP2 Student Handbook - Gang Activity Prohibited

7.190AP3 Administrative Procedure - Guidelines for Reciprocal Reporting of Criminal Offenses Committed by Students

7.190AP4 Administrative Procedure -“ Use of Isolated Time Out and Physical Restraint

7.190AP5 Administrative Procedure -“ Student Handbook, “ Electronic Devices

7.190 AP7 Administrative Procedure - Student Discipline Guidelines

7.190E1 Exhibit -“ Aggressive Behavior Reporting Letter and Form

7.200 Suspension Procedures

7.210 Expulsion Procedures

7.220 Bus Conduct

7.220AP Administrative Procedure Electronic Recordings on School Buses

7.230 Misconduct By Students With Disabilities

7.240 Conduct Code For Participants in Extracurricular Activities

Welfare Services

7.250 Student Support Services

7.250AP Administrative Procedure -“ Measures to Control the Spread of Head Lice at School

7.250AP2 Administrative Procedure - Protocol for Responding to Students with Social, Emotional, or Mental Health Problems

7.260 Exemption from Physical Education

7.270 Administering Medicines To Students

7.270AP1 Administrative Procedure - Dispensing Medication

7.270E School Medication Authorization Form

7.270E2 School Non-Prescription Medication Authorization Form

7.275 Orders to Forgo Life-Sustaining Treatment

7.275R Administrative Procedure -“ Do Not Resuscitate Orders

7.280 Communicable and Chronic Infectious Disease

7.285 Food Allergy Management Program

7.285AP Administrative Procedure - Implementing a Food Allergy Management Program

7.290 Suicide and Depression awareness and prevention

Activities

7.300 Extracurricular Athletics

7.305 Student Athlete Concussions and head injuries

7.305AP Administrative Procedure Program for Managing Student Athlete Concussions and Head Injuries

7.310 Restrictions on Publications; Elementary Schools

7.310AP Administrative Procedure Guidelines for Student Distribution of Non-School Sponsored Publications

7.315 Restrictons on Publications; High Schools

7.320 Solicitations by Outside Organizations

7.325 Student Fund Raising Activities

7.330 Student Use of Buildings - Equal Access

7.330E Exhibit Request form for noncurricular student groups to use school facilities

Records

7.340 Student Records

7.340AP Administrative Procedure -Student Records

7.340AP1 Administrative Procedure, school student records

7.340AP1 E1 Exhibit, Notice to Parents/Guardians and Students of their Rights Concerning a Student's School Records

7.340 AP1 E2 Exhibit - Using a Photograph or Video Recording of a Student

7.340AP1E3 Exhibit -Letter to Parents and Eligible Students Concerning Military Recruiters and Postsecondary Institutions Receiving Student Director Information

7.340AP1E4 - Exhibit Frequently asked questions regarding Military Recruiter Access to Students and Student Information

7.340 AP2 Administrative Procedure - Storage and Destruction of School Student Records

7.340 AP2, E1 Exhibit - Letter Containing Schedule for Destruction of School Student Records

7.340E1 Exhibit - Notification to Parents and Students of Their Rights Concerning a Student's School Records

7.340E3 Exhibit - Using a Photograph or Videotape of a Student

7.350 Access To Student Records

7.360 Directory Information

7.370 Student Record Challenges


SECTION 8                SCHOOL/COMMUNITY RELATIONS

8.00 School-Community Relations Goals

8.10 Public Relations

8.20 Community Use of School Facilities

8.20AP Administrative Procedure -“ Community Use of School Facilities and School Equipment

8.20E Application for Community Use of Facility

8.25 Advertising and Distributing Materials in Schools Provided by Non-School Related Entities

8.25AP Administrative Procedure - Advertising and Distributing Materials in Schools Provided by Non-School Related Entities

8.30AP Administrative Procedure - Definition of Child Sex Offender

8.40 Spectator Conduct and Sportsmanship For Athletic and Extracurricular Events

8.50 Visitors to the Schools

8.60 Exclusive Bargaining Representative Agent

8.70 Accommodating Individuals With Disabilities

8.80 Public Gifts to the District

8.90 Parent Organizations

8.95 Parental Involvement

8.95AP Administrative Procedure -“ Parental Involvement

8.95E2 Exhibit Verification of school visitation

8.100 Relations With Other Organizations and Agencies

8.110 Public Complaints

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